Negotiating Conference Room Deals
In negotiating the best deals for your conference room and stay at the hotel, I have learned that examining the dates more closely can benefit you. Also find online, the best facilities that will accommodate what you need. In negotiating with the event planner you can bring to the table, the dates, dates that are low rental days, and Cost, the cost will be lower in off-season times. This will pertain to your overnight room rate as well.
Getting online and finding the best dates, and times to have the conference, gives you the ability to take this knowledge to negotiate with the event planner. As I have learned over the past years, nothing is ever cut in stone. As a leader and planner, you want to get the best deal for your sponsors, your speakers or entertainment, and your guests. When speaking with the hotel or conference room personnel, you can use your learned knowledge to ask for discounts, benefits, and gifts. Most event planners will work with you because they want your contract.
In most northern states, hotels/conference centers see their winters as a downtime since most people don’t want to travel in bad weather. So many discounts can be applied. During travel times, it’s more difficult to receive the discounts as the high value of events happen. There may also be other events in the area and this tends to decrease the attendance and rates. Having the ability to fluctuate your dates will help in getting the best deal you can.
If dates are certain and you can’t use the above negotiation, simply asking the event planner for the best deal they are willing to do, is beneficial. In our times today, many places are willing to negotiate and contract with you. Some is definitely better than none. In the process of doing this, you become a salesperson for sure. As a business owner, you know this as one of the initiates we must be.
My knowledge has come over time, tested, and learning process for me. You don’t learn until you just begin doing. This is one of the great reasons you should hire me. I keep learning and putting the knowledge to work to gain the best deal monetarily as well as for it to benefit the event in many ways. Increased attendance brings in increased attendance the next time and more people to speak to others about it. Hiring me you get someone who keeps working until the job is finished and completed well.